Admin Assistant

Opening Date : Jul 9, 2019
Expiry Date : Aug 9, 2019
Number of positions : 2
Country : Philippines
Location :
Years of Experience : 1


Education : Bachelor's / College Degree
Gender : Female

Scope and Responsibilities:
  • Performs clerical tasks including but not limited to composing, distribution and filing of letters, memos, memos, minutes of the meeting and other correspondence according to the Company’s Quality Management System.
  • Sorts, reads and annotate incoming mail and documents to facilitate necessary action. 
  • Determines routing, signatures and required follow-throughs.
  • Prepares petty cash vouchers, invoices and other finance requirements with appropriate supporting documents and valid signatures.
  • Checks and maintains office supplies inventory.
  • Prepares purchase requests and move orders to supplies, as necessary. 
  • Follows thru on all requests and orders to expedite delivery.
  • Organizes the transportation/fleet schedule.
  • Provides general support including calendar management, event organization, meeting preparation, as necessary.
  • Screens incoming calls and directs inquiries to proper personnel.
  • Welcomes guests and customers. Answers and directs guests’ or customers’ inquiries.
  • Performs other duties that may be assigned from time to time.
Qualifications and Experiences:
Minimum Qualifications:   
  • Graduate of Business Administration, Computer Technology, Office Management or any equivalent course.
Minimum Experience:        
  • At least one (1) year of experience in office management/administration, preferably in the corporate office of an engineering, construction, oil & gas, mining and/or other similar sector
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